Regular Meeting: July 18, 2007

TOWN OF ADDIS MINUTES

The regular meeting of the Mayor and Town Council for the Town of Addis was held at 7:00 p.m. on Wednesday, July 18, 2007 at the Addis Municipal Center. Mayor Bourgeois called the meeting to order and asked for a moment of silence in memory of the Fitzgerald family who perished in a plane crash in Kenner on July 9, 1982.

Roll Call: Present: Mayor Bourgeois; Councilmen Cazes; Gauthreaux; Landry; Parrish; Toups.
Absent: none

Minutes: The minutes of the regular meeting of June 6, 2007 were approved, as mailed, on a motion by Councilman landry, 2nd by Councilman Cazes and adopted.
The minutes of the special meeting of June 27, 2007 were approved, as mailed, on a motion by Councilman Toups, 2nd by Councilman Landry and adopted.

Correspondence: Mayor Bourgeois advised that a thank you note was received from Ms. Velma Stewart for expression of sympathy on the death of her father.

2006 Audit: Mayor Bourgeois asked to deviate from the agenda and introduced Mrs. Kathleen Beard, CPA who gave a report on the 2006 audit. Following her presentation, a motion was made by Councilman Cazes, 2nd by Councilman Gauthreaux to accept the 2006 audit report as presented by Mrs. Beard. The motion was adopted.

Fire Meeting: At 7:20 p.m. a motion to temporarily adjourn the meeting in order to hold the regular meeting of Fire Sub-District #1 Board of Commissioners was made by Councilman Gauthreaux, 2nd by Councilman Toups and adopted.
At 7:43 p.m., a motion to return to the regular meeting of the Mayor and Town Council was made by Councilman Toups, 2nd by Councilman Parrish and adopted.

Parish Council: Mr. Randy Mouch, Parish Council representative, advised that he and others from the Parish Council recently returned from a convention in Washington. Much positive feedback was received regarding the movie studio which is proposed for West Baton Rouge Parish.
Mr. Mouch advised that significant damage was done to Myhand Park's ball fields during a tournament held recently. This type of damage is being looked into to prevent it from reoccurring, (2) advised that he received several calls about the condition of the streets in Addis Place Subdivision. He was advised that the Town has received a $313,432. grant from the State to repair the streets in Addis Place, (3) asked about the police department's purchase of surveillance cameras. He was asked to talk to Chief Anderson about these.

Sewer Report: Mayor Bourgeois advised that John is out of town attending a required school in Alexandria.
Following a discussion of repairs being done at the First Street lift station, a motion was made by Councilman Cazes, 2nd by Councilman Toups to ratify a cost of approximately $18,000.00 to repair the lift station and rent equipment as needed. The motion was adopted.

Police Report: There was no police report. Chief Anderson and Assistant Chief Jones are attending the Chief's convention.

Town of Addis Minutes
Regular Meeting – July 18, 2007
Page 2

Planning & Zoning Commission: Mayor Bourgeois advised that the Myhand rezoning will be on the next Planning & Zoning Commission meeting.

OLD BUSINESS: LCDBG FY 2007: A resolution was offered by Councilman Landry, 2nd by Councilman Cazes and adopted to appoint the same individuals and bank depository for the LCDBG FY 2007 grant as was appointed for the FY 2004 grant. A complete copy of the resolution is attached to and made a part of these minutes.

A resolution to adopt a Residential Antidisplacement and Relocation Assistance Plan for the Town of Addis was offered by Councilman Cazes, 2nd by Councilman Parrish and adopted.

A resolution to adopt a Handicap Policy and Grievance Procedure for the Town was offered by Councilman Gauthreaux, 2nd by Councilman Toups and adopted.

A Procurement Policy for the Town of Addis was adopted on a motion by Councilman Parrish, 2nd by Councilman Gauthreaux and approved.

Councilman Russell Parrish was appointed the Antidisplacement contact person on a motion by Councilman Gauthreaux, 2nd by Councilman Landry and adopted.

Mr. Ed Hannum was appointed the Labor Compliance Officer for the LCDBG FY 2007 grant on a motion by Councilman Toups, 2nd by Councilman Cazes and adopted.

Councilman David Toups was appointed Equal Opportunity Officer on a motion by Councilman Gauthreaux, 2nd by Councilman Cazes and adopted.

Councilman Wilson Cazes was appointed the Handicap Coordinator on a motion by Councilman Gauthreaux, 2nd by Councilman Toups and adopted.

Mayor Carroll P. Bourgeois was authorized to sign all contracts and other official documents in connection with the FY 2007 LCDBG grant on a motion by Councilman Cazes, 2nd by Councilman Landry and adopted.

A motion was made by Councilman Cazes, 2nd by Councilman Parrish to adopt a Citizens Participation Plan on the LCDBG FY 2008-09 grant application The motion was adopted. A copy of this plan is attached to and made a part of these minutes.
A public hearing on the LCDBG FY 2008-09 grant, to give the public an opportunity to express its views on what project should be applied for, was set for 2:00 p.m. on Wednesday, July 25, 2007, on a motion by Councilman Cazes, 2nd by Councilman Parrish and adopted.

Spectrum: Following a discussion about Spectrum holding Senior Citizens Exercise classes at the Civic Center, a motion was made by Councilman Landry, 2nd by Councilman Gauthreaux to enter into a contract with the Spectrum Silver Slippers group for the rental of the Civic Center for three days a week for a fee of $100.00 per week, and no out of pocket expenses to the Senior citizens. The motion was adopted.

Town of Addis Minutes
Regular Meeting – July 18, 2007
Page 3

Annexation: An ordinance to annex property owned by the Berthelot family, formerly the Younger tract, located west of the main line of the railroad; with a public hearing to be held at the September regular meeting of the Mayor and Town Council, was introduced on a motion by Councilman Cazes, 2nd by Councilman Landry and adopted.

National League of Cities: A motion was made by Councilman Toups, 2nd by Councilman Cazes to replace Councilman Cazes at the National League of Cities convention to be held in New Orleans and have reservations made at the Sheraton for Mayor Bourgeois and Councilman Landry. The motion was adopted. Councilman Cazes chose not to attend the convention this year.

NEW BUSINESS: Sarradet Property: Following a discussion about a piece of property on the south end of Town owned by Mr. Paul Sarradet, a motion was made by Councilman Landry, 2nd by Councilman Cazes to purchase the property at a cost of $25,000.00, and to authorize Mayor Bourgeois to take the steps necessary for the purchase. The motion was adopted unanimously.

West River Streets: A motion was made by Councilman Toups, 2nd by Councilman Landry to authorize Oscar Boudreaux to prepare a bid packet for repair of streets in West River Subdivision. The motion was adopted unanimously.

Open Container Request: A request for an open container permit to hold a benefit at Myhand Park on 8/11/07 was granted on a motion by Councilman Cazes, 2nd by Councilman Gauthreaux, contingent upon Mr. Spencer getting a permit from the ABC Board if he sells liquor at the event. The motion was adopted.

Public Comments: None

Committee Reports: Finance: A motion to pay bills presented and found in order was made by Councilman Gauthreaux, 2nd by Councilman Cazes and adopted.

Sewer: None Police: None Personnel: At 8:58 p.m. a motion to go into Executive Session to discuss a matter of Police Personnel was made by Councilman Toups, 2nd by Councilman Landry and adopted.
At 9:02 p.m. a motion to return to regular session was made by Councilman Cazes, 2nd by Councilman Landry and adopted.

Mayor Bourgeois advised that a police personnel matter was discussed in Executive Session.

As a result of Executive Session, a motion was made by Councilman Gauthreaux, 2nd by Councilman Cazes to accept the recommendation of Chief Anderson and terminate the employment of Officer Travis Morris. The motion was adopted.

Town of Addis Minutes
Regular Meeting – July 18,2 007
Page 4

A motion was made by Councilman Toups, 2nd by Councilman Parrish to have Chief Anderson notify Mr. Morris and advise him of due process in his termination and grant him an opportunity to meet with the Chief to discuss allegations against him. The motion was adopted.

A motion was made by Councilman Toups, 2nd by Councilman Cazes to authorize Chief Anderson to begin a search for a new police officer to replace Mr. Morris. The motion was adopted.

Annual Meeting/Awards Banquet: The yearly annual meeting/awards banquet was set for Thursday, September 20th.

Drainage: A short discussion was held on a ditch near the Fitzgerald property on First Street which needs clearing. More later.

Buildings: Prices will be obtained to paint the Municipal Center.

Streets, Roads, etc.: Mayor Bourgeois advised that the State Contract for the cutting of Highway 1 through Town has been received, and is $631.94 higher than last year.

Mayor Bourgeois advised that W. W. District #2 will hold a meeting Thursday, July 19th, at 6:00 p.m. at the Brusly Town Hall. Anyone interested is invited to attend.

The meeting was adjourned at 9:18 p.m. on a motion by Councilman Landry, 2nd by Councilman Gauthreaux and adopted.

Carroll P. Bourgeois
Vera T. Lucas Mayor
Town Clerk